Customers

General Checks

• Pending Unheld Invoices – Post any relevant invoices. 
• Unposted Recurring Invoices  -  Post any relevant recurring invoices. 
• Unpaid Credits – Check the unpaid invoices at the top of the list – if there are Credit Notes,  can these be paid off?  Use the ellipsis to start a payment to check. 
• Customer Unallocated Payments  - Can these be allocated? Check each customer.  
• Pending Quotes by Expiry Date – Edit to “Declined” status if no longer valid.  

Reports

• Customer Aged Trial Balance 
• Sales Analysis 

Month End Task

• Process Customer Statements  - Customers > More Options > Customer Statements 

Suppliers

General Checks

• Unposted Recurring Invoices  - Post any relevant invoices. 
• Uninvoiced Filled or Part Filled  Purchase Orders  - Use the ellipsis to add the invoice. 
• Enter Supplier Invoices  
• Unallocated Payments  - Can these be allocated? Check each supplier 

Reports

• Supplier Aged Trial Balance - Reconcile against Supplier’s Statements 

Products

General Checks

• Open Stocktakes – Post or Cancel any open stocktakes dated in or before the month just ended.  
• Unposted Transactions – Post or delete unposted Product Transactions dated in or before the month just ended:  
  • Receipts 
  • Transfers 
  • Writeoffs 

Reports

• Product Valuation 
• Product Status Report 

POS

General Checks

• Unremoved Cash drawers – If not current, remove and balance 
• Unbalanced Cashups – Balance and deposit funds.  

Financials

General Checks

• Undeposited Bankings – Deposit any bankings to match the day they were received into the bank account.  There should be no undeposited bankings dated the month just ended.   
• Unexported Direct Credits – Post any direct credits to match the day they were paid out o the bank account. There should be no unexported direct credit payments dated the month just ended. 

Month End Tasks

• Reconcile Bank Accounts – Ensure all bank accounts are reconciled to the end of the month.  
• Recurring Journals  - Post any relevant recurring journals.  
• Inventory Valuation Adjustment – Update the Balance Sheet Inventory GL and the Closing Stock GL with the current Product Valuation dated the last day of the month just ended.  
• GST Returns – Print the GST Summary, Close the GST return.  

Reports

     If your Profit & Loss or Balance Sheet Reports are greyed out, you have an ungrouped GL Code.      Check the Knowledge Base for more details.  Or check your Profit & Loss  layout or Balance Sheet layout and drag any ungrouped GL accounts at the bottom into the appropriate group.  

• Trial Balance 
• Profit & Loss 
• Balance Sheet – Check the following: 
  • Customer Control balance equals Customer Aged Trial Balance Total 
  • Supplier Control balance equals Supplier Aged Trial Balance Total 
  • GST Liability equals GST to pay / refund from GST Summary 
  • Undeposited Funds balance equals Undeposited Bankings  
  • Unexported Direct Credits equals Unexported Direct Credits

Admin

Lockout Dates 

Update the Customer Lockout date at the end of the month to prevent Customer Invoices & Adjustments being posted in the month just ended.       

Update the Financials Lockout date once all data entry is complete.  This should be at the same time as the GST Return is closed off.