Marking a Supplier as an International Supplier

To enable foreign currency functionality for a supplier, you must mark the supplier as an International Supplier and set their default currency.  This is the currency that you trade with the supplier the majority of the time and will be able to be changed in each transaction.

This can be under the Terms tab on Supplier detail view, once on the terms tab, follow the steps below 

• Enable the International Supplier checkbox.
• Select the Default Currency for this supplier.
• Click Save to apply the changes.
  
   

After saving, the supplier will be treated as an international supplier, and all new transactions will default to the selected currency.

Supplier Adjustments for International Supplier 

To create an adjustment for a supplier:

• Open the Supplier detail view.
• Select More Options.
• Click + Adjustments.

This will open the adjustment screen where you can enter and process the required changes.

When you select an International Supplier, additional fields for Currency and Exchange Rate will automatically appear

The Currency field is a mandatory field and will default to the supplier’s default currency (as set on the Supplier Terms tab). Users may change the currency when creating a new transaction.

When local Currency is selected the total will be displayed in the local currency. The system will not display the amount in the supplier’s default currency.

 

Exchange Rate Handling and Amount Calculation for Supplier Adjustments

The system loads the exchange rate for the adjustment date and the selected currency.  Users may override the exchange rate if required.

If no exchange rate exists for the selected date and currency, the system blocks Save/Post and displays a clear error message. The exchange rate must be a positive numeric value within the allowed precision.


 

When the transaction date on a Supplier Adjustment is changed, the system will, automatically update the exchange rate based on the new adjustment date and selected currency and prompt the user to confirm whether the exchange rate should be updated

 

On update, the system recalculates and stores both local and foreign amounts using the exchange rate for the adjustment date.

 Amounts and the exchange rate are recalculated automatically whenever the adjustment date or currency is changed.