Product Cost Setting 

New settings have been added to give users more control over updating Supplier Costs in the purchasing lifecycle.

Under Settings > Product > Product Settings a new section named Costs has been added.

In the Costs section, two new settings and a check box have been added 

• Supplier Cost Update Policy (When Receiving Products)
• Create/Update Supplier Costs (When Ordering)
• Override Supplier Cost (When Ordering) 

For more details on product setting please check Product Settings 

Supplier Cost Policy - Supplier Cost 

The process for updating Product and Supplier Costs has been separated. Users can now manage these updates independently, choosing when each cost is updated rather than having them automatically linked to product updates.

When posting a Receipt, the Update Costs option has been renamed to Update Product Costs for improved clarity.

 A new dropdown labeled Update Supplier Latest Costs has been added below this option, allowing users to select either

•  Update latest: the supplier cost from the receipt will create or update the supplier’s latest cost record.
•  Do not update costs: the supplier cost remains unchanged, and no supplier record is created.

This enhancement has been implemented in the following scenarios:

• Supplier Purchase Order and Receipt
• Supplier Purchase Order Receipt and Invoice
• Purchase Order and Receipt
• Purchase Order Receipt and Invoice
• When adding an invoice after the receipt has been posted from a Purchase Order

These updates provide clearer control over supplier cost updates and ensure consistency across all relevant procurement and invoice processes

Product Look up Search Setting and enhancements

A new system setting for Product Search Options has been added under Settings > System Settings, located below Product Lookup.

Users can select from the following options:

• Basic: New search options with the fewer fields being searched.
• Advanced (Default): Current search option

For more details on Product Look up Search please check System Settings

Profit and Loss with Cost Centre Report Improvements

The Profit & Loss with Cost Centre (CC) report has been enhanced to provide a more comprehensive view of financial performance. The updated report now includes the following sections:

• Cost Centre Breakdown: Full P&L for each Cost Centre, grouped by cost centre categories (existing functionality).
• Cost Centre Summary Section: A new section summarising the results of all Cost Centres.
• Not Detailed by CC Section: Contains transactions that are not assigned to any Cost Centre, representing Head Office or general transactions.
• Total Profit: A final total profit line summarising all sections, combining Cost Centre and Not Detailed by CC amounts.

This enhancement allows users to view detailed and consolidated financial performance in a single report, improving financial analysis and reporting efficiency.

Layout considerations to keep in mind 

When customising your Profit and Loss Layout, please note the following requirements for GL Group settings across report layers:

• Layer 1 (eg: 'Profit & Loss' in the screenshot above):  The Detailed by Cost Centre setting is not applicable for this layer
• Layer 2 (eg: ‘Trading’ in the screenshot above):  The Detailed by Cost Centre setting can be set for each GL Group
• Layer 3 and subsequent nested layers: (eg: “Sales” or “Cost of Goods Sold” in the screenshot above): each GL Group must match the Detailed by Cost Centre setting of its parent layer. 

If there is a mismatch between a layer and its parent layer, the report will be disabled, and a warning will be displayed. Once all GLs match the parent layer’s setting, the report can be successfully run.

Please Note:

• If Layer 2 contains a mix of GL Groups, some detailed by Cost Centre and some not, then all GLs not detailed by Cost Centre will appear under the section Not Detailed by CC.
• The existing functionality where the report is disabled when ungrouped GLs are present remains unchanged.

User Issues Addressed 

• The issue when downloading a Supplier Purchase Order in Word, the “Order To” and “Deliver To” details were missing. (Ref 14861)