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    Create a Cashbook Receipt

    Cashbook Receipts are created to record payments received into the business. A receipt may be one-off or set as recurring if the transaction is regularly repeated. When Receipts are created they can either be Held or Posted. When receipts are Posted they become part of the bank reconciliation and financials. Until then they have no financial impact.



    There are several ways to create a Cashbook Receipt:

    Through Main Menu Financials > Cashbook Receipts > +Add
    From the Omni menu Financials > +Cashbook Receipt
    Via a Bank Account's screen Financials > Bank Accounts > Spill buttons next to bank account

     

    All options open the new Cashbook Receipt window.


     

    A receipt has two sections to complete. The first is for the payer details, and the second for GL Accounts.



    Payer details

    Enter values for the Payer, Receipt Date, Amount, Banking Method and Bank Account. Fields indicated with an asterisk are mandatory. The Payer field is free text.
     

    The Banking Method for a receipt is important as it determines if the value is to be included in the daily banking or not (if made directly to the bank). 


     


    GL Account details

    After updating the payer details select +Add Line.


     

    Enter details for each line required:

    • Select the GL Account from the drop-down list.  The Description field automatically updates and is available for overwriting.
    • GST - Select the applicable GST Rate from the drop-down. Rates can be applied on a line by line basis. Ensure that the Amount Is field is correctly set to Include or Exclude GST.
    • Amount - Enter the value in the Amount field - this is either a dollar value or a percentage (of the header amount entered). When using percentage values, a % symbol is necessary after the amount, e.g. 25%


    The double ended arrow symbol highlighted to the right of the Amount field allows the remaining balance to be auto-filled to the Amount field. If the ‘GST Rate’ or ‘Amount Is’ fields have been updated, clicking on the symbol re-calculates the ‘Amount’ field.


    A receipt may have multiple lines added to it. Select ­+Add Line to continue adding lines. The current line updates in real time as entry fields are updated.



    As lines are added the Balance to Distribute adjusts. This needs to be at zero before a transaction is ready to Post.



    Post the cashbook receipt 

    To post the receipt and have it included it in financial records, select Post from the toolbar. 


     

    The final confirmation window displays. Check the details and Confirm to complete. The receipt posts and becomes a recorded financial transaction, GL Account balances are updated and it is available to reconcile.


     

    Not ready to post?

    A receipt may be saved and held as Unposted whilst there is an outstanding Balance to Distribute or details need confirming. Simply select Save to keep the current information.  Unposted receipts are available to be further edited and posted from the Cashbook Receipts screen. 



    View the cashbook receipt

    To view to the Cashbook Receipt, go to Financials > Cashbook Receipts. A list of Unposted Cashbook Receipts displays. 

    The filter can be cleared, to view all Cashbook Receipts, or used to change the Transaction Status to view only Posted receipts. 



    Further filters can be applied, for example to specify date ranges and other status', and to target searches to selected fields, such as the Cashbook Receipt Number or Payer columns.

    Alternatively, use the search field to enter known details and further refine results.

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