This guide provides a checklist to review before you start invoicing, with links to articles for more information.
GST Settings
Review your GST Settings before you issue your first invoice to ensure they set appropriately. This includes adding your GST number, setting the GST Basis, and confirming additional rates if you use them.
Mandatory fields
Some fields on an invoice are mandatory and must be populated before the invoice can be processed. Fields offer drop-down lists to select items from and these lists must be added before an invoice can be created.
Field |
Drop down details |
| Charge to | Your customer database - a customer must be entered before an invoice is created Add a customer |
| Sold by | Your staff list Add a staff member |
| Product Location | Your list of locations where product is held Settings | Product Locations |
Invoice Settings
Use Customer and Invoice Settings to add a Payment Message to let your customers know your bank account details and any other important information they need to know when paying you.
Invoice & Packing Slip Layouts
Default layouts are added to new licenses and are managed in Report Settings. Set your layout for your invoices.
Add your company logo to appear on any of your client correspondence such as invoices, statements and emails.
Invoice Layouts Defined
|
INVOICE LAYOUT: SUITABLE FOR |
PRODUCT | PRODUCT WITH BACKORDER | PROFESSIONAL | SERVICE | STANDARD | STANDARD WITH BACKORDER |
|---|---|---|---|---|---|---|
| Head Office Invoices |
✖ |
✖ |
✖ |
✖ |
✓ |
✓ |
| Backorder Invoices |
✖ |
✓ |
✖ |
✖ |
✖ |
✓ |
| Job Invoices with Totalling Lines |
✖ |
✖ |
✖ |
✖ |
✓ |
✓ |
| Invoices with Buildups |
✖ |
✖ |
✖ |
✖ |
✓ |
✓ |
| Optional Printing Fields | ||||||
| Delivery Address | ✖ |
✖ |
✖ |
✖ |
✓ |
✓ |
| Item/Product Code |
✓ |
✓ |
✖ |
✖ |
✓ |
✓ |
| Line Quantity |
✓ |
✓ |
✖ |
✓ |
✓ |
✓ |
Packing Slip Layouts
A Priced or Unpriced Packing Slip option is available.
From October 2022 there is a Standard Packing Slip option which obeys the Customer Setting Priced Packing Slips. A Backorder option of this packing slip is also available.
Emailing Invoices, Packing Slips and Statements
First complete your email settings.
We recommend creating a test customer to send an email to an email address outside of your organisation (with a different @_______ than the sending email address).
Create a new invoice to your test customer, save it then preview the invoice. Use the email link at the bottom to send the test email.
